Job Openings

Thank you for your interest in being a part of the Food Outreach team! 

Team Compensation: Our clients, volunteers, and mission inspire us every day! We are excited to welcome new team members whose compensation will include platinum health benefits at no cost to the employee, 10 paid holidays, paid vacation and sick time, family medical leave, and employee/employer-contribution retirement plans.

Operations Manager

Primary Purpose:  This position is an integral part of the client services team. The Operation Manager oversees all aspects of operations, including emergency management planning, risk management, facilities management, equipment maintenance (vehicles, forklift, HVAC), security, grounds and janitorial services.

Essential Functions of the Operations Manager

Facilities:

• Oversee all facility maintenance (interior and exterior), including janitorial, parking lot, landscaping care, snow removal, kitchen equipment, office furnishings, disaster management planning and risk management.
• Monitor and maintain building security, including maintaining locks, staff door fobs and keys, security codes, video surveillance, and the alarm system. Serve as the alarm company’s primary contact after hours.
• Maintain all agency equipment such as blast freezers, reach-in freezers, and coolers.
• Oversee bid outs for large capital purchases as required for federal, state, and local grant funding.
• Maintain all agency vehicles including regular maintenance schedules, registration renewals, repairs, and inspections.
• Schedule regular maintenance on forklift and other warehouse, kitchen and grocery center equipment.
• Ensure all supplies utilized in the facility are in stock (bathroom, laundry, and other cleaning supplies).
• Coordinate directly with the Director of Development to expend restricted grant funding for capital and equipment as needed.

Vendors:

• Manage invoicing for vendors and ensures proper payment through the agency’s managed accounting services.
• Ensure our agency’s mission and values are lived by the vendors with whom we work.
• Conduct regular bid outs to ensure maximum cost savings and quality for agency to meet annual budget.
• Take part in annual agency budget planning by providing input for expense projections.

Information Technology (IT):

• Serve as direct contact with the agency’s Managed IT Service Provider to coordinate computer replacement/upgrade rotation schedule and purchases of hardware as needed.
• Manage the agency’s software solutions for inventory, client data, POS, and home delivery.

Knowledge, Skills and Abilities: 

• Working knowledge of food service management, food safety, sanitation, and quality control.
• Strong organizational and leadership skills.
• Excellent interpersonal, budget management, oral and written communication skills, and computer skills.

Position Qualifications:

• Experience in nonprofit, volunteer-supported community organizations.
• Minimum of 3 years’ experience working in operations with nonprofit operations highly preferred.
• Experience in managing vendor relationships.
• Must have facilities management experience.
• Must have inventory management experience.
• Knowledge of computer networking and hardware.
• Forklift certification (will be provided if candidate does not have certification).

Special Requirements:

• Ability to take on additional tasks as assigned and required by organizational needs.
• Must possess and maintain a valid driver’s license as well as have reliable transportation.
• Food Outreach requires all employees to provide proof of being fully vaccinated from COVID-19, with a vaccine approved for use in the United States, prior to their first day of employment.

Position Time Schedule: This is a full-time, in-person position governed by personnel policies related to full-time staff. Availability to work or respond to emergencies on short notice required.

Salary: $44,000 – $49,000

This person is directed/supervised and evaluated by the Senior Director of Development & Strategic Initiatives

To Apply: Email a resume and cover letter to Justin Kralemann, Sr. Director. No phone calls, please.

Applications received without both cover letter and resume may not be considered.

[email protected]

Manager of Administration and Donor Services

Primary Purpose:  Food Outreach is looking for an organized, efficient administrative support professional passionate about food insecurity and community health. The Manager of Administration and Donor Services is an integral part of the Food Outreach team, responsible for performing administrative, financial, and human resources activities in addition to overseeing donor services.  This role ensures the work of the agency is fully supported and the organizational business is completed efficiently and effectively with an equity lens.

Donor Services and Gift Entry (40%): 

• Maintain accurate, complete and timely record of all donor gifts, information and contacts in RE database and government grant reimbursements, reporting, queries and requests for mailing lists
•  Manage weekly gift deposits for banking
• Provide donor stewardship including answering all email and phone requests for gift processing
• Process Missouri Food Pantry Tax Credit Forms to donors annually
• Coordinate and answer questions and requests from outsourced accounting firm
• Process year-end annual statement reports for donors who request them
• Manage Donor Tax Credit Programs when applicable

Human Resources (30%):

• Process bi-monthly payroll and serve as primary contact with outsourced payroll provider Paychex
• Serve as employee benefit liaison
• Manage and maintain all employee records and files
• Coordinate and process contributions to employer/employee retirement plans (SEP and 403(B))
• Organize the personnel onboarding process by preparing new employee materials and orienting them to office procedures
• Update employee policy manual as needed
• Organize annual site visits from the agency’s financial advisor to meet with employees
• Ensure all labor law and anti-discrimination posters are available and updated annually in shared staff spaces
• Work closely with team members to prepare for audits from government grant funders related to personnel expenses

Office (20%):

• Approve accounts payable expenses submitted by staff through Bills.com for payment
• Manage agency insurance coverage and liability and maintain accurate, organized records
• Maintain an organized system of filing, within the document retention policy, and create new systems when necessary
• Assist Executive Director as needed and in response to fiscal monitoring requests from federal grantors
• Manage quarterly branded apparel orders on behalf of the agency

Board Engagement (10%):

• Prepare and distribute all necessary correspondence and documents for executive and board meetings
•  Maintain cloud-based board documents in SharePoint Folder
• Assist Executive Director with meeting setup when necessary
• Assist in new board member onboarding

Position Qualifications and Skills:

• 2+ years of experience as an administrative and human resource assistant or office manager, preferably in a nonprofit setting
• Experience working with Raiser’s Edge/RE NXT highly preferred
• Knowledge of Office 365 (Excel, SharePoint, OneDrive, Forms, etc.)
• Demonstrated resourcefulness and problem-solving skills in proposing new ways to create efficiencies
• Detail-oriented, organized, and able to multitask while meeting important deadlines
• Ability to maintain professionalism and confidentiality in sensitive, complex, and/or controversial situations.
• Strong oral and written communication skills, excellent people skills with the ability to interact and communicate effectively with a diverse group of stakeholders
• Self-starter with the ability to work both independently and in collaborative teams
• Flexibility and adaptability to changing priorities and responsibilities

Position Time Schedule: This is a full-time in-person position governed by personnel policies related to full-time staff.

Salary: $45,000 – $50,000

This person is directed/supervised and evaluated by the Executive Director.

Special Requirements:

• Ability to take on additional tasks as assigned and required by organizational needs
• Must possess and maintain a valid driver’s license as well as have reliable transportation
• Food Outreach requires all employees to provide proof of being fully vaccinated from COVID-19, with a vaccine approved for use in the United States, prior to their first day of employment.

To Apply: Email a resume and cover letter to Julie Lock, Executive Director. No phone calls, please.

Applications received without both cover letter and resume may not be considered.

[email protected]

Part-Time Van Driver

The Food Outreach part-time van driver delivers medically tailored meals and groceries to our clients living in 160 different zip codes in Missouri and IL. All deliveries are done in a Food Outreach vehicle. Food Outreach is a non-profit agency providing nutritional support to individuals living with HIV/AIDS or cancer.

Qualifications:

Must be able to lift a minimum of 75 lbs.

Must have an excellent driving record with no recent violations.

Background check required

Hours are Tuesday – Thursday 9 am – 5 pm

Job Type: Part-time $17 per hour

Work location:

3117 Olive Street

St. Louis, MO 63103

Benefits:

• Retirement plan
• Paid holidays
• Vacation and sick paid time off

Send resume to [email protected]

Chef Assistant

The Food Outreach Chef Assistant works under the Executive Chef’s supervision to prepare nutritious, medically tailored meals. Must have excellent people skills. Food Outreach is a non-profit agency providing nutritional support to men, women and children living with HIV/AIDS or cancer.

Qualifications:

• Must have three years of culinary experience.
• ServSafe Manager Certification (food safety and sanitation certification).

Hours are Wednesday and Friday, 9 am – 2 pm, and 7:30 am – 1 pm every other Saturday.

Must be able to lift a minimum of 80 lbs.

Job Type: Part-time

Salary: $18 per hour

Benefits:

• Retirement plan
• Paid holidays
• Vacation and sick paid time off

Send resume to [email protected]